Child Care Crew Info Form

Entries are due on or before January 1st, 2025. Please do not share this form. We send out notifications in a specified order based on status, tenure and other factors. Entries submitted by or on behalf of anyone other than the intended recipient will not be considered and just gums up the works on our end.

"*" indicates required fields

Crew Member's LEGAL Name*

First Last

Fair Name

Preferred Pronouns

Please consider your answer to the next question carefully before you commit to returning for Fair in 2024. If you tell us that you are planning to join us, we'll be counting on your honoring that commitment to the OCF Child Care Crew and the Oregon Country Fair.

If you are not sure that you can make it in July, please click Maybe. See the email for more info and thanks for your cooperation!

Will you be returning for 2025?*

Yes Yes Yes

Maybe?

Yeah! That's what we like to hear!

Please tell us more.

What's going on? Do you plan to return for Fair in 2024 or beyond?

Please be aware that after your third leave of absence in a five year period, we may need to offer your position to the person who's been filling in while you were away. Please talk to us if we haven't seen you in a couple of years (or longer) and you plan to return to Child Care in the future!

Please tell us more.

We'll add your name to the top of our fill-in list and we'll let you know as spots come up later in the season. If you decide that you cannot make it, let us know and we'll stop bugging you until next year!

Staff T-Shirt Size*

Cell Phone Number*

Email Address*

Enter Email Confirm Email

Physical Mailing Address*

Physical Street Address (No Post Office Boxes!) City State / Province / Region ZIP / Postal Code Country

Is there anything you'd like us to know about as we ramp up for this year's Fair? Please tell us here.

Misc. Info

Oregon Country Fair requires regular criminal background checks for all Child Care Crew. The following information will be supplied to OCF for that purpose only. This form is secure and we take your privacy very seriously.

Date of Birth*

Driver's License Number*

State*

None

No license? We'll need some additional information from you to run your background check. Expect a follow-up email from us shortly.

Please provide the contact info for a close emergency contact just on the off chance we need to reach out on your behalf. Thanks!

Emergency Contact Information*

First Last

Relationship

Phone*

Crew Laminate Photo Upload*

Max. file size: 1 GB.

Please upload a clear, full-face, passport-style photo for our internal use.

OCF Child Care Crew's Leave of Absence policy:

Leave of Absence Policy*

OCF Child Care Crew’s Leave of Absence Policy:

Any permanent crew member can take a leave of absence (LOA) from Child Care Crew for a year or two without any worry about keeping their spot. Your name will remain on the crew list and we’ll reach out to you the following December.

Fill-in volunteers are not guaranteed a spot after missing a year, but we'll keep their information on file and will call them back if we have spaces available.

If a crew member takes a third LOA in a 5-year period, they will be added to the top of the fill-in crew list. When they do come back, we'll do our best to find them a spot if possible. They'll move back to the permanent crew list when a permanent spot becomes available. This keeps with our commitment to our fill-in volunteers to find permanent spots within a reasonable timeframe when possible.

You must let us know that you intend to miss the year no later than March 1. If you respond to the linked questionnaire with a "Yes Yes Yes", Child Care and the Fair expect you to show up in July! You'll notice that we've built in some wiggle room - this first annual info form is due on January 1st but the absolute last day to claim a non-emergency LOA is March 1st. That gives everyone two months to figure out how to make it happen. if you can't make it, just let us know before March 1st.

After March 1st, only Emergency LOAs are allowed based on real and serious emergencies (injury, loss of employment, illness, etc.). We understand that life has a way of going sideways from time to time. Bailing out anytime after March 1st for any reason is stressful and time-consuming for us and it costs the Crew and the Fair time and money. That said, we know that it's bound to happen from time to time and we'll do what we can to accommodate requests on a case-by-case basis.

If you are unsure that you can come, please respond with the "Maybe" option on the form. We'll temporarily fill your spot but we'll keep your name on a separate list and reach out when/if spots open up later in the season. You'll get first dibs on before and new applicants. After January 1st we can't guarantee that anything will open up. We'll do our best for you, of course, but if the crew is full, the crew is full. Any "Maybe" folks will be considered to be on a one-year leave of absence if they end up not coming either due to their schedule or our inability to find a late-season spot. Note that "Maybe" folks are offered late-season positions based on the order in which we receive their response before the January 1st deadline.

I have read and understand the LOA policy*

By clicking "I agree" below I am renewing my commitment to abide by the official OCF Guidelines and the policies of the OCF Child Care Crew.

I agree to communicate directly with the Child Care Crew coordinators regarding any issues, policy questions, or updates because I realize that they might be the only source of accurate information. I'll email them at coordinators@ocfchildcare.org.

I will make every effort to help create a positive, safe and fun atmosphere for the children in our care, for my fellow crewmates and for the Fair-going public.

I agree*

I agree

I disagree, please remove me from the crew list

This field is for validation purposes and should be left unchanged.